Ashcombe Farms West HOA - Dover, PA

Documents & Files
Below you will find files Meeting Minutes, and other various documents.  If you have any or do not see a document listed that you need please contact us at

Frequently Asked Questions

Answers to most questions that we are asked can be found in the documents below. 

Some quick answers to our most frequently asked questions are as follows:

  • Can I install a fence, build a deck, paint my door, etc?

Please complete the Lot Change Request Form and email a copy to or mail to PO Box 261, Dover, PA 17315

  • I have an issue with a road, sewer, or another asset. Who do I contact?

The Dover Township Board of Supervisors has the responsibility for maintenance of township-owned equipment and facilities.  The Board holds regular meetings and the public is invited to attend.  The schedule can be found on the Township's website - Dover Township Meeting Schedule 

  • I want to use a common area for an event, how can I request that?

Please complete the Common Area Request Form in the links below.  Requests should be submitted 30 days prior to the event.

Be sure to check the calendar to make sure that the date you wish is available.  It is found here.

  • What do my dues cover?

The common dues are voted on annually at the HOA Meeting (mailings are sent to all homeowners with date, time, and location).  The dues will provide the funding necessary for the HOA to finance it's expenses.  These expenses include, but are not limited to, maintenance of the common areas, insurance on the board and the common grounds, community events, legal fees, our website, storm water/retention pond maintenance, post office box fees, postage, bank fees, and office supplies (paper, ink, envelopes).

The HOA By-laws also specifically give the Executive Board the authority to levy any special assessments to lot owners as might be necessary during any calendar year. The Executive Board does not take this authority lightly. While the budget is prepared in good faith each year to cover all known expenses for the upcoming year, special circumstances may arise and a special assessment may be levied in addition to the common dues.

  • How often are the common areas mowed?

The approved budget funds 15 bi-weekly mowings to commence each year during mid-April and end in early November.  Inclement weather has the potential of delaying these mowings by a few days. 

McCabe's Lawn Care & Landscaping performs our mowing.

  • I've witnessed a crime/someone has committed a crime against me, who should I call?
Please contact the Northern York County Regional Police Department by dialing 911.  After doing that, please contact us so that we may keep the community informed.  Be advised that the information we give to the community will be general warnings about recent trends and will not contain names and/or addresses.

  • Who are the members of the executive board?

Please see the "Contact Us" page for current listing